Last Updated: 12/29/20
If you have questions about CCPA, please contact us at firstname.lastname@example.org.
CALIFORNIA LAW REQUIRES THAT WE PROVIDE YOU THIS NOTICE ABOUT THE COLLECTION AND USE OF YOUR PERSONAL INFORMATION. UPON REQUEST, THIS NOTICE CAN BE MADE AVAILABLE IN OTHER FORMATS BY CONTACTING PRIVACY@HEYWELCOME.COM.
This CCPA notice is for candidates receiving job offers and for employees reviewing total rewards statements powered by Welcome.
This section describes the categories of personal information that Glide Holdings, Inc. (dba Welcome) collects about California residents and how we use that information. For purposes of this section, “personal information” has the meaning given in the California Consumer Privacy Act of 2018 (the “CCPA”). This section excludes information exempted from the CCPA and does not create or form part of any contract for employment or otherwise.
Types of personal information
The types of personal information we may collect and process during offer creation or when reviewing a job offer or your total rewards summary includes:
-Contact information such as email address, physical address, phone number, and login credentials
-Demographic information, such as name, gender, date of birth, professional history, title, level, education details, and information you make publicly available
-Compensation information, such as salary, bonus, or option grants
-Information from job applications, such as your job application, role, resume or CV, cover letter, references, education history, and work history
-Information from your job application process, such as any phone-screens, notes, interviews, evaluations and outcomes of recruiting case studies
-Professional qualifications, such as licenses, permits, memberships, and certifications
-Other information you provide to us
Providing personal information to us is voluntary. In certain cases we may ask you for additional information for purposes of complying with applicable laws.
Sources of personal information
We collect personal information from you when you register your account to access a job offer or your total rewards summary powered by Welcome. We may also collect your personal information from other sources and combine it with the personal information you provide us. For example, we may collect your personal information from:
-Integrations with recruiting platforms, applicant tracking systems, payroll platforms, human resource information systems, or collaboration software
-Your public social media profile or other publicly-available sources
-Other company personnel
Use of personal information
We may use the categories of personal information above for the following purposes:
-To operate, maintain, and improve our products and services
-To send communications including account invites, confirmations, technical notices, security alerts, notifications, system updates, upcoming events, and other news about products and services
-To respond to questions and provide customer or technical support
-To aggregate or combine personal information with other information and data we collect
-To provide and deliver products and service requests
-To protect against any fraudulent, unauthorized, or illegal activity-To comply with internal policies and procedures
-To protect our, your or others’ rights, safety and property
Sharing personal information
We may share your personal information with other parties as necessary for the purposes described above. For example, we may share your personal information with:
-Customers and partners: Customers, other companies and individuals with whom the Company does business or is exploring a business relationship.
-Affiliates: Our corporate parent, subsidiaries, and other affiliates under the control of our corporate parent, for purposes consistent with this notice or to operate shared infrastructure, systems and technology.
-Company service providers: Companies that provide us with services that help us operate our business.-Professional service providers: Lawyers, immigration advisors, and other outside professional advisors.
-Government authorities: Government authorities, law enforcement, courts, and others-Business transfers: Parties to transactions and potential transactions whereby we sell, transfer or otherwise share some or all of our business or assets, including your personal information, such as a corporate divestiture, merger, consolidation, acquisition, reorganization or sale of assets, or in the event of bankruptcy or dissolution.
This notice does not address, and we are not responsible for, the practices of any third parties, which have their own rules for how they collect and use your personal information. Our links to third party websites or services are not endorsements.
Your Rights and Choices
The CCPA provides consumers (California residents) with specific rights regarding their personal information. This section describes your CCPA rights and explains how to exercise those rights.
Right to Know and Data Portability
You have the right to request that we disclose certain information to you about our collection and use of your personal information over the past 12 months (the "right to know"). Once we receive your request and confirm your identity (see Exercising Your Rights to Know or Delete below), we will disclose to you:
-The categories of personal information we collected about you.
-The categories of sources for the personal information we collected about you.
-Our business or commercial purpose for collecting or selling that personal information.
-The categories of third parties with whom we share that personal information.
-If we sold or disclosed your personal information for a business purpose, two separate lists disclosing: sales, identifying the personal information categories that each category of recipient purchased; and disclosures for a business purpose, identifying the personal information categories that each category of recipient obtained.
- The specific pieces of personal information we collected about you (also called a data portability request).
Right to Delete
You have the right to request that we delete any of your personal information that we collected from you and retained, subject to certain exceptions (the "right to delete"). Once we receive your request and confirm your identity (see Exercising Your Rights to Know or Delete below), we will review your request to see if an exception allowing us to retain the information applies. We may deny your deletion request if retaining the information is necessary for us or our service provider(s) to:
1. Complete the transaction for which we collected the personal information, provide a good or service that you requested, take actions reasonably anticipated within the context of our ongoing business relationship with you, fulfill the terms of a written warranty or product recall conducted in accordance with federal law, or otherwise perform our contract with you.
2. Detect security incidents, protect against malicious, deceptive, fraudulent, or illegal activity, or prosecute those responsible for such activities.
3. Debug products to identify and repair errors that impair existing intended functionality.
4. Exercise free speech, ensure the right of another consumer to exercise their free speech rights, or exercise another right provided for by law.
5. Comply with the California Electronic Communications Privacy Act (Cal. Penal Code § 1546 et. seq.).
6. Engage in public or peer-reviewed scientific, historical, or statistical research in the public interest that adheres to all other applicable ethics and privacy laws, when the information's deletion may likely render impossible or seriously impair the research's achievement, if you previously provided informed consent.
7. Enable solely internal uses that are reasonably aligned with consumer expectations based on your relationship with us.
8. Comply with a legal obligation.
9. Make other internal and lawful uses of that information that are compatible with the context in which you provided it.
We will delete or deidentify personal information not subject to one of these exceptions from our records and will direct our service providers to take similar action.
Exercising Your Rights to Know or Delete
To exercise your rights to know or delete described above, please submit a request by emailing us at PRIVACY@HEYWELCOME.COM. Only you, or someone legally authorized to act on your behalf, may make a request to know or delete related to your personal information.
You may only make a verifiable consumer request for access or data portability twice within a 12-month period. The verifiable consumer request must:
- Provide sufficient information that allows us to reasonably verify you are the person about whom we collected personal information or an authorized representative.
- Describe your request with sufficient detail that allows us to properly understand, evaluate, and respond to it.
We cannot respond to your request or provide you with personal information if we cannot verify your identity or authority to make the request and confirm the personal information relates to you. You do not need to create an account with us to submit a request to know or delete. We will only use personal information provided in the request to verify the requestor's identity or authority to make it.
Response Timing and Format
We endeavor to respond to a verifiable consumer request within 45 days of its receipt. If we require more time (up to 90 days), we will inform you of the reason and extension period in writing. If you have an account with us, we will deliver our written response to that account. If you do not have an account with us, we will deliver our written response by mail or electronically, at your option. Any disclosures we provide will only cover the 12-month period preceding the verifiable consumer request's receipt. The response we provide will also explain the reasons we cannot comply with a request, if applicable. For data portability requests, we will select a format to provide your personal information that is readily useable and should allow you to transmit the information from one entity to another entity without hindrance.
We do not charge a fee to process or respond to your verifiable consumer request unless it is excessive, repetitive, or manifestly unfounded. If we determine that the request warrants a fee, we will tell you why we made that decision and provide you with a cost estimate before completing your request.
We will not discriminate against you for exercising any of your CCPA rights. Unless permitted by the CCPA, we will not:
-Deny you goods or services.
-Charge you different prices or rates for goods or services, including through granting discounts or other benefits, or imposing penalties.
-Provide you a different level or quality of goods or services.
-Suggest that you may receive a different price or rate for goods or services or a different level or quality of goods or services.
Changes to this Notice
We may modify this CCPA notice over time without prior notice by posting a new version, which is your responsibility to review. Any changes to this notice will be reflected on this page and will become effective immediately upon posting. We encourage you to periodically review this notice to stay informed. If we make any substantive changes to this notice, we will change the effective date above.
Among other obligations, including without limitation the obligation to provide complete and accurate information, it is your responsibility to ensure that information you submit does not violate any third party’s rights. You should keep your personal information on file with Welcome up to date and inform us of any significant changes to it.